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The Stafford County Virginia Democratic Committee hereby announces that it will hold an assembled caucus beginning at 1:30 PM on Saturday, March 13, 2010, in the Board of Supervisors Chambers of the Stafford County Government Center, 1300 Courthouse Road in Stafford, Virginia. The purpose of the caucus will be to elect 29 delegates and 15 alternates to the First Congressional District Democratic Convention, from 1:00 to 4:00 PM on Saturday, May 8, 2010, at a location in the Fredericksburg, Virginia vicinity, to be decided.
The purpose of the First Congressional District Democratic Convention shall be to nominate a candidate to the U.S. House of Representatives and to conduct such other business as may properly come before the Convention.
1. Prefiling: Those persons wishing to have their names placed on the ballot at the Caucus as a delegate or alternate must file a certificate of candidacy with Kandy Hilliard, Chair of the Stafford County Virginia Democratic Committee, 43 Town & Country Drive, Suite 119-129, Fredericksburg, Virginia 22405, no later than 5:00 PM on Wednesday, March 10, 2010, by mail. The certificate of candidacy may be downloaded here. Forms must be in hand by the time and date specified above. There will be no exception to this rule for any reason.
Slate voting for delegates and alternates shall be permitted at this caucus. Slates must be filed no later than 5:00 PM on Wednesday, March 10, 2010, with Kandy Hilliard, Chair of the Stafford County Virginia Democratic Committee, 43 Town & Country Drive, Suite 119-129, Fredericksburg, Virginia 22405 or by email to
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. Slates must be prefiled by the time and date specified above. There will be no exception to this rule for any reason. A properly filed slate will include the names of those persons wishing to appear on the slate, their candidate preference, who will serve as the 29 delegates and 15 alternates and who will be serving as the caucus chair. The fist slate filed will be designated as Slate ‘A’, the second Slate ‘B’, etc.
All properly prefiled persons will be listed on the ballot in alphabetical order. The ballot will also indicate the candidate preference for each individual who prefiles, or uncommitted; and it will include whether they are running for a delegate or alternate slot. Slates will appear at the bottom of the ballot and not show the names of the candidates included in that slate. It will be the responsibility of the slate organizer to have the names and candidate preferences of those comprising their slate available for distribution at the caucus.
2. Voluntary Administrative Fee: There shall be a voluntary administrative fee of twenty-five dollars ($25.00) for each person filing for delegate or alternate, payable to the Stafford Democratic Committee. Payment of this fee is completely voluntary and is to cover the costs of the caucus and the convention. No statement is required in order to waive payment.
There is no charge for those wishing to attend and vote at the caucus.
3. Caucus Cancellation: Our caucus will be cancelled if the number of prefilers is equal to, or less than, the number to be elected. If that should transpire, all those who prefiled will be considered elected. If will be the responsibility of the committee Chairperson or his/her designee to post the cancellation on the committee website and send out emails to all prefilers, which indicate that the aforementioned cancellation.
4. Conduct of the Caucus
Doors to the caucus will open for check-in at 1:00 PM. Any person attending the caucus shall sign a standardized Caucus Participation Form stating that he or she is a Democrat; does not intend to support any candidate who is opposed to a Democratic Party nominee in the ensuing election; is not a member of any other political Party; has not participated and will not participate in the nominating process of any other Party for the 2010 general election; and is a registered voter and a resident in Stafford County, Virginia. These forms must be filled out before participating in the caucus. At 1:30 PM, the doors to the caucus will be closed and no person may participate in the caucus with the exception of those persons in line.
The Chair of the Stafford County Virginia Democratic Committee or his/her designee shall be the Temporary Chair of the Caucus and shall appoint a Temporary Secretary and such other Temporary Officers of the Caucus as is deemed appropriate. Until the adoption of the Rules, the order of the Caucus shall be determined by the Chair of the Caucus, subject to the approval of the Caucus participants, Robert’s Rules of Order, and the Virginia Democratic Party Plan.
For further information, please contact Kandy Hilliard, Chair, Stafford County Virginia Democratic Committee at
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Authorized by the Stafford County Virginia Democratic Committee.
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